Genesis Church Administrative Assistant (25hrs)

Position Summary: The Church Administrative Assistant plays a vital role in supporting the church’s operations and ensuring a welcoming, organized environment. This position involves managing various administrative tasks, handling accounts, coordinating facilities maintenance, and supporting campus events while upholding the church's mission and values.

Key Responsibilities:

Facilities Maintenance:

  • Oversee the maintenance and repair of church properties.

  • Coordinate with vendors and service providers for timely maintenance services.

Accounts Payable & Receivable:

  • Manage accounts payable processes, ensuring timely payment to vendors and service providers.

  • Maintain accurate records of accounts receivable, including donations and other income sources.

Insurance Management:

  • Assist in managing the church’s insurance policies and ensure all necessary coverage is in place.

  • Maintain up-to-date information regarding insurance claims and liaise with insurance providers as needed.

Compliance:

  • Ensure compliance with local, state, and federal regulations related to church operations.

  • Assist in maintaining necessary documentation and records to support compliance efforts.

Campus Events

  • Support the planning and coordination of campus events, including community gatherings, services, and ministry programs.

  • Assist in the promotion and organization of events, ensuring smooth operations and participant engagement.

Building Safety:

  • Ensure that all safety equipment is maintained and readily available.

Vendor and Service Provider Coordination:

  • Establish and maintain relationships with various vendors and service providers.

  • Negotiate contracts and ensure quality of services provided to the church.

Human Resources:

  • Assist with HR functions, including recruitment, onboarding, and maintaining employee records.

  • Support training and development initiatives for church staff and volunteers.

  • Ensure compliance with employment regulations and maintain confidentiality in handling sensitive employee information.

Qualifications:

  • Bachelor’s degree preferred, Associate required; additional education in administration or related field preferred.

    Previous experience in administrative support, preferably in a church or nonprofit setting. (2 years)

  • Strong organizational skills and attention to detail.

  • Excellent communication and interpersonal skills with the ability to handle complaints and problems with patience, tact, and diplomacy – both written and verbal.

  • Ability to work independently without direct supervision.

  • Proficiency in Microsoft Office Suite and basic accounting software.

  • Ability to maintain confidentiality and handle sensitive information.

  • A passion for the mission and vision of the church.

Working Conditions:

  • This position may require occasional evening and weekend hours for events or special projects.